I pull my pre-orders either the day before or the Friday before, it depends on my rotation. My team and flow and plano are great, if any one of them sees that a shipment comes in and it's a new game or anything significant - they let me know and want to know where I want it (at which, I usually want it back stocked as close to the door in my stock room as possible.)
If you can't find the link just type in reservation program into the search bar in workbench and it should come up at the top of the page.
They break it down by store (thank the target gods that they put us all in numerical order!) And then there are tabs at the bottom of the spreadsheet that will list the systems -ps4, xbox 1 and 360 etc.
I make the list, make 3 to 4 copies shoot out the email across leadership. I pull my res the day before with the sheets in the stockroom or where ever I'm holding them and at the boat. Problem solved there.
Guest have 7 days from the release day to out up their reservation and then it's on the shelf. We had 26 reservation on 3ds smash brothers and got in only 30... yeah angry guests all weekend. But now I'm down to 7 and have had none come in on the shipment. Sucks having to hold them while I have someone in my face that I could sell it to. :-/